The California Consumer Privacy Act (CCPA), which went into effect on January 1, 2020, provides broader rights to consumers and stricter compliance requirements for businesses than any other state or federal privacy law on the books.
Recent amendments, signed on October 11, 2019, and taking effect on January 1, 2020, require covered businesses meeting a certain revenue threshold or other criteria to implement policies and procedures that provide consumers – which includes employees – certain privacy rights not previously available under existing law.
Covered businesses now have until January 1, 2021, to meet all the CCPA’s requirements except for two.
The deadline will remain January 1, 2020, for the requirement of disclosing to employees and job applicants the categories of personal information you collect about them and the purposes for which the information will be used. This disclosure must be made before or at the time you receive the personal information of any employee or job applicant.
Hirebridge job application submission forms will be amended to display a California Notice if the candidate selects California as his or her state of residence. The candidate will need to acknowledge that they have been presented with the statement in order to proceed.
Hirebridge has also updated the Terms Of Service to include a California Service Provider Addendum, which describes the rights and obligations as required under the CCPA for both Hirebridge and Customer.
Creating A California Privacy Notice
From Administration, click the California Consumer Privacy Act (CCPA) Setup link.
This will open the setup page where you can add a notice that candidates who have indicated that they reside in California will see on their application submission form.
Candidates will be required to acknowledge that they have been presented with this notice before completing the application. Hirebridge will save that information, and display it directly in the candidate record and via reports.
Once you have entered the desired text, click Save Settings. Hirebridge will record the candidates and will start displaying this text when a California resident starts an application.
The disclosure need not list every piece of information you collect about the employee, but rather only the categories of information. For clarity, you should consider listing examples of information within each category (for example, “Employee Pre-Hire Documents, such as job applications, resumes, background check forms and results, drug test forms and results, job interview notes, and candidate evaluation records.”).
The disclosure notice will also include a link to your company privacy policy, which should also be amended on your corporate website to include California related privacy updates.
Viewing Candidate Privacy Status In Candidate Record
Candidates who have selected California as their state of residence will have a new Privacy Status panel located on the right side of the candidate information page.
The Privacy Status panel will contain information including:
- Date Added
- Acknowledgment Date
- Last Activity Date
- Sourced
- Referral Source
It will also include a FORGET CANDIDATE button, which will allow you to respond to a request by the candidate to delete his or her data, which is also included in the CCPA, but which has been extended until January 1, 2021.
Candidates will also be able to request the removal of their data by accessing the candidate portal. When a candidate requests removal via the candidate portal, a MILESTONE will be set, and notifications sent to the recruiter about such request.
PRIOR CONSENT NOTICE
To view the text from the actual notice that the candidate viewed and acknowledged, click the icon to the left of the Date/Time entry in the Privacy Status Panel.
