The Duplicate Candidate Rules feature in Hirebridge helps you manage how the system handles duplicate candidate applications and vendor submissions. This ensures a clean applicant database and avoids confusion during the hiring process.
Accessing Duplicate Candidate Rules
1. Click your username in the top right corner of the screen.
2. From the dropdown menu, select Administration.
In the Administration Control Panel, scroll to the Setup & Configuration section and click Duplicate Candidate Rules.
You’ll be directed to the Duplicate Candidate Rules page where you can manage settings for both Candidate Applications and Vendor Referrals.
Candidate Application Rules
This section allows you to define how the system handles duplicate candidate applications.
Option A – Candidate is already attached to the same requisition:
Choose whether to:
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Allow the candidate to update their resume without reapplying to the requisition, or
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Block the candidate from applying again to that same requisition.
Option B – Candidate has an existing application in the system for another requisition:
Choose whether to:
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Allow the candidate to apply to a new requisition, or
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Prevent the candidate from submitting applications to additional requisitions while one is already in progress.
Vendor Referral Rules
This section defines how the system manages duplicate candidate submissions from vendors.
Option A – Candidate is already submitted to the same requisition:
Choose whether to:
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Allow the vendor to submit the same candidate again to the same requisition, or
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Block the vendor from submitting the candidate if they are already attached to that requisition.
Option B – Candidate is already submitted to a different requisition:
Choose whether to:
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Allow the vendor to submit the same candidate to additional requisitions, or
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Prevent the vendor from submitting the candidate to any requisition beyond the one they are already attached to.
Saving Your Settings
Once you’ve made your selections for both candidate applications and vendor referrals, click the blue “Save” button at the bottom of the page to apply your changes.